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Even without big changes in your workplace, your employee handbook likely needs an update every year, including 2023. Employee handbook updates are becoming increasingly important, as we’ve previously talked about how, when, and why to update. Time off policies PTO and sick leave policies need to be clearly explained in the handbook.
It comes in a written format and seen as protection for an employer versus any form of inequity or discriminating treatment claims. Even if a business entity decides to outsource its employee handbook development , management still needs to understand the steps in preparing this reference.
Birndorf-Zeiler noted that the laws apply to those working from home, as well, adding that HR should take care not to discriminate against remote employees. The Society for Human Resource Management provides sample language for a time-off policy for HR pros looking to add one to their employee handbook. Subscribe to HR Brew today.
Colorado became the first state to regulate AI technology to protect against algorithmic discrimination. New York City spearheaded its Local Law 144 of 2021 that regulates the use of automated employment decision tools. The EU passed sweeping AI regulations this summer. Almeida predicts others to explore protections in 2025.
An employee handbook is key to answering questions like these or pointing an employee to the answer. What is an employee handbook? First shared with new employees early in their onboarding, an employee handbook is a document that covers the most important aspects of your organization in one place.
Yesterday, the EEOC announced a lawsuit against a staffing company based on allegations that itillegally discriminated against a job applicant when they rescinded his job offer because they regarded him as having a disability. I’ll tell you about a recent one that the U.S. Equal Employment Commission filed the other day. ”
Discomfort Does Not Equal Discrimination A critical point from the court’s ruling is that feeling uncomfortable or disagreeing with DEI training does not amount to a hostile work environment. ” While some employees may feel uneasy during these discussions, discomfort alone does not render the training unlawful.
Discrimination. Equal Employment Opportunity Commission processes about 80,000 job discrimination complaints each year. Your organization’s employee handbook should lay out the complaint process in detail. Do you enforce terms stated in the employee handbook across the board? According to EEOC.gov , the U.S.
In employment lawsuits, employee handbooks can either be a tool to help protect your company or a liability if not carefully maintained and updated. While there is no federal or state law that requires employers to have an employee handbook, it is best practice for employers to have one.
The PWFA is a federal law that prohibits discrimination on the basis of pregnancy, childbirth, or related medical conditions. This law expands upon the protections offered by the Pregnancy Discrimination Act (PDA) by focusing on accommodations rather than simply prohibiting discrimination.
Diverse and Engaged CEO Dee Marshall has noted that many companies don’t update their employee handbook as often as they should, and this seems to be the case among a variety of professions. With further employment laws coming into place in 2023, this is the perfect time for you to revamp your company’s employee handbook.
An employee handbook should be the backbone of any organization to provide guidance and clarity on all HR-related items. An HR handbook is a vital resource to help set clear expectations for behavior and performance and helping to foster a positive workplace culture. Contents What is an employee handbook? So let’s dive in!
In the daily swirl of building a business, juggling customer needs and working to attract and retain the right employees, the value of crafting and maintaining an employee handbook can be lost on busy employers. Let’s take a closer look at employee handbooks – and what forward-thinking business owners need to know about them.
Jonathan Segal, Duane Morris Ensure employee handbooks, for instance, explicitly state the organization’s position, and reinforce the policy through informational sessions or workshops. HR can also create easy-to-follow, accessible materials—such as FAQs, brochures or digital content—to help clarify the rules.
Perhaps the employer enjoys the notoriety of becoming the muse for a post on The Employer Handbook. And, better yet, why didn’t the employer relocate the fragrant fellow? Both are good questions. Predictably, the plaintiff complained. Then, an interactive dialogue ensued to try to accommodate him.
Increased Trust and Engagement : Promotes fairness: Pay transparency can help to reduce suspicions of pay discrimination by demonstrating that compensation is based on objective criteria. Regulatory Environment Gender and pay equity: There are many laws that prohibit discrimination based on gender in terms of pay and benefits.
DeJoy, Gerald Groff, a Christian former Postal Service worker, filed a discrimination lawsuit against the USPS after he left the agency because it required him to work on Sundays, when he observes the Sabbath. Segal advises clients to include in employee handbooks a procedure for how employees can request an accommodation based on religion.
Stated simply, an employee handbook is one of the best ways to avoid misunderstandings; to ensure fair, consistent treatment of employees; and to help protect your business from lawsuits. More insightful steps to help users manually create their handbook if they choose not to use the Wizard. An easier process for renewing a handbook.
According to the policy in the employee handbook, I should have received a reply. The reader note also mentions the employee handbook. Should handbooks include disciplinary processes? many are moving toward handbooks that are as much about defining company culture as they are about rules. Is there something I can do?
We’ve talked about the importance of an employee handbook from our perspective, but we thought it would be interesting to hear directly from CEOs, business owners, and HR managers about how employee handbooks have made a difference at their companies. Download the Employee Handbook Template here.
Employers are now required to be more vigilant in crafting job advertisements, ensuring that the language used is free from any form of discrimination. This shift, she notes, aims to combat wage discrimination and ensure a more equitable hiring process.
. : Step 2 Review HR Policies and Documentation The next step in an HR audit is to review the organizations existing HR policies, employee handbooks, contracts, and other documentation. Examples: Employee Handbook Review: Check for compliance with the Industrial Disputes Act , Maternity Benefit Act , and Equal Pay Act.
Quick look: A thorough, regularly updated employee handbook can provide clarity to staff, reiterate the company’s culture and values, and protect the organization during conflict. While no law requires organizations to have an employee handbook, maintaining an up-to-date copy is critical to a business’s success.
and Teamsters Local 628, and how it affects California employers’ workplace rules and handbooks. This affects work policies that many employers already have in their handbooks, such as personal conduct policies, conflict of interest policies, etc., Stericycle, Inc. In 2014, Teamsters Local 628 challenged Stericycle, Inc.’s
In the last four years, 22 states have adopted versions of the Crown Act , first passed in California in 2019 to prohibit employers from discriminating based on hair style and texture that is commonly associated with a particular race or national origin. I want employers to think about their environment.”
They will also be responsible for developing personnel policies and regularly updating the employee handbook. Thoroughly investigate complaints including those related to sexual harassment and discrimination. Job Responsibilities. Manage HR department initiatives related to employee engagement and retention.
From labor laws to anti-discrimination statutes, HR teams must stay up-to-date with changes to avoid legal issues or penalties. Are employee handbooks and contracts up-to-date? Some of the most important reasons to conduct an HR audit include: 1. Is the organization maintaining proper records for audits or inspections?
From labor laws to anti-discrimination statutes, HR teams must stay up-to-date with changes to avoid legal issues or penalties. Are employee handbooks and contracts up-to-date? Some of the most important reasons to conduct an HR audit include: 1. Is the organization maintaining proper records for audits or inspections?
That is why it is critical to have a comprehensive employee handbook that can be used as a roadmap to navigate your company's culture. But first: What is an Employee Handbook? But most importantly, the handbook helps employees understand their rights and what is expected of them while they are employed. Vacation time.
But smoking gun evidence in discrimination cases is rare. Does that sound like discrimination to you? Yesterday’s post discussed how direct evidence “proves impermissible discriminatory bias without additional inference or presumption,” i.e., the proverbial smoking gun. Well, most employers, that is. It does to me.
Colloquially, today’s topic is “reverse religious discrimination.” Title VII does not permit employers to discriminate against employees who fail to comply with their employer’s religion. And that’s religious discrimination too. Many courts have examined this issue.
Certain demographics of employees (like white, cisgender males) may worry that they’ll face discrimination because of what they’ve heard and misunderstood about DEI. Some critics may come armed with national statistics about discrimination, but your job in HR isn’t debating national politics.
Discrimination or harassment: Discriminating against or harassing anyone at work automatically causes conflict, which the victim may choose to report to HR. Include a section on this procedure in the employee handbook , and make sure new hires (digitally) sign a document stating they have received and read the handbook.
Avoid Workplace Discrimination Claims. Elevate your training beyond a blurb in the handbook. Create a comprehensive anti-discrimination training plan using how-to videos and assessments to ensure understanding. Address the anti-discrimination HR issues unique to remote workers. Take the Headache Out of Human Resources.
When you’re trying to oversee your business’ sales, marketing, product, and finances it’s easy to put HR tasks like developing an employee handbook on the backburner. However, employee handbooks serve an important role. Why does your small business need an employee handbook ? What should be included in the handbook.
Increased Trust and Engagement Transparency fosters trust among employees by promoting a sense of fairness and reducing suspicions of pay discrimination. Transparent pay policies ensure that salary decisions are based on objective criteria, reducing the risk of unconscious bias or discrimination.
Take, for instance, the employee handbook. Companies have been writing, printing and distributing employee handbooks for decades. Even if you’re storing the handbook online, you get my point. Employee handbooks are time consuming and expensive to produce. So that 50-something page handbook gets shoved to the side.
Hey, before we get into this cluster of a lawsuit, ICYMI, check out the recording of Friday’s The Employer Handbook Zoom Office Hour, which you can access here and over at The Employer Handbook YouTube Channel. I would’ve picked door number one. Employer takeaways. This is reasonable accommodations 101.
An interactive display at the conference demonstrated that learning preferences vary, so it's up to HR teams to determine how to meet their needs with a range of content formats (videos, infographics, handbooks), and make learning available whenever, wherever.
Safer Workplaces : Starting in January, employers must take active steps to address and eliminate sexual harassment, discrimination, and hostile work environments. Update Policies : Ensure your employee handbook and HR systems reflect these changes. Small businesses have until August 2025 to comply.
Outdated Employee Handbooks If your employee handbook hasnt been updated in years, it could be doing more harm than good. How to avoid it: Review and update your handbook annually to ensure it aligns with the latest legal requirements and company policies. Also, stay updated on labor laws to avoid compliance issues.
That said, employers need to set expectations by outlining their standards of respect, attendance, and dress code as well as prohibitions against harassment and discrimination. If an employer says that it expects good judgment and an employee does something stupid, you should discipline even though the stupid wasn’t in your handbook.
By Keystone’s Human Resources Team An employee handbook is not legally required but is a best practice for a few reasons. First, a handbook is needed to help comply with applicable federal and state employment laws such as those relating to harassment, discrimination, leaves of absence, and wage and hour concerns.
Increased rationalization for unethical behavior Workers feel justified in similar misbehavior if those at the top lie, cheat, cook the books, discriminate, etc. Clearly state in your employee handbook that dishonest behavior is unacceptable and not tolerated. Punish wrongdoings Create strong company policies and follow through.
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