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Justworks
Compliance Related Topics
Offer Your Employees Commuter Benefits – Everyone Saves Money
Justworks
JANUARY 6, 2016
Benefits ComplianceIt’s important to know the difference between a perk and a benefit. Want to learn more about both? Download our free guide here. Saving money is really important for a startup. Every dollar counts, especially with there being a Series A crunch going on. You want to survive as long as you can without needing to raise further funds.
Misclassifying Workers as Independent Contractors: What Could Go Wrong?
Justworks
OCTOBER 22, 2015
ComplianceIn response to our article regarding whether part-time or temporary workers are employees or independent contractors , one reader wrote the following: I sit in a pod with 3 other full time employees doing the exact same work I'm doing. Company supplies a computer, a phone extension, an email address. Was this individual really an independent contractor?
Staying Compliant: Questions To Avoid When Conducting An Interview
Justworks
SEPTEMBER 9, 2015
We've built a complete how-to guide on compliance when hiring employees. HR ComplianceBelieve it or not, your responsibility to stay compliant begins before you’ve even hired someone. The interviewing process is often ground zero for employment law violations. Inappropriate interview questions can run afoul of discrimination laws, potentially resulting in a lawsuit.
Steer Clear Of These Common HR Compliance Fines
Justworks
AUGUST 20, 2015
Every year, companies are forced to pay billions of dollars in fines related to common HR compliance rules set forth by the government. The reality is, it can be hard to keep track of each and every instance where compliance could be an issue. We've outlined some common compliance fines that can occur around human resources. ComplianceAs an example , the U.S. Equal Employment Opportunity Commission revealed that in 2010, “it secured more than $404 million in monetary benefits for individuals.” And that’s only with regard to discrimination.
2016 Training Program Best Practices
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Can you hear the collective groan when you launch that new compliance course? Do you get complaints both public and private from trainees about the uselessness of the training courses you've launched? Is there anything that can be done about it
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Hiring Remote Employees In A New State: Know The Rules
Justworks
JULY 27, 2015
Benefits HR Compliance PayrollWorking remotely or working from home has become increasingly more common, especially in the digital and tech industries. And managing a team that works remotely can save money and increase productivity. Staying compliant when bringing on new hires is difficult enough, and it's way too easy to make mistakes. But staying compliant is even harder when hiring remote employees in other states. Each state has different rules on how employees are hired and employed. Here's an overview of the rules to keep in mind when hiring in a new state.
Correctly Classify Your Employees & Freelancers With Our Infographic
Justworks
NOVEMBER 23, 2015
HR Compliance Business TipsThe nature of the workplace in the US is changing. Employees are increasingly willing to work remotely, part time, and with flexibility. In fact, over 15 million people in the U.S. are self-employed. Companies can employ a variety of employee types. Did you know that a company's workers can fall under seven classifications? Full-time employees. Part-time employees. Temporary workers. Independent contractors. Statutory employees and non-statutory employees. Interns. Volunteers. We've built a comprehensive guide outlining all seven employee types.
Know the Basics: Form 1095-C
Justworks
DECEMBER 11, 2015
ComplianceThe IRS Form 1095-C is a brand new form that was created when the Affordable Care Act (or the ACA) became the law of the land. According to the ACA, certain companies must provide provide an option for health insurance to their employees if they are “applicable large employers,” or ALEs.
How Do Business Owners Get Paid? Meet The Owner's Draw
Justworks
NOVEMBER 9, 2015
Compliance PayrollWe've built a handy reference sheet that outlines how owners can be paid. You can download it for free here. In many businesses workers are paid wages or a salary, and that compensation is subject to income tax withholding and employer taxes. So how do such individuals take money out of the business? It is by means of an “owner's draw” or just a regular old “draw”?
9 Tips for Hiring Interns Legally
Justworks
MARCH 7, 2016
Compliance Business TipsProtect your company’s future. Get your free guide to hiring interns the legal way here. When it comes to recruiting and hiring interns , there is a right way and a wrong way. Famous figures from Oprah to Charlie Rose have faced lawsuits from unpaid interns (Charlie Rose settled to pay nearly $110,000 in 2013). And even though such moguls are an elite rank, this is a club you don’t want to be a part of. Read on to find out how you can keep your company safe, and hire some great interns along the way.
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5 Big ACA Changes For Businesses In 2016
Justworks
DECEMBER 16, 2015
Benefits ComplianceWe've written a whitepaper about the impact of the ACA on small businesses. If you'd like to download it for free, you can do so here. Only 20% of all businesses in the United States have employees, but every business with employees may be affected by the Affordable Care Act (ACA).
[Infographic] Stick To Our Onboarding Checklist To Stay Compliant
Justworks
OCTOBER 19, 2015
HR Compliance(Good news! We've also built a complete guide to staying compliant while hiring. You can download it for free here. ). You've gone through the recruiting, interviewing and hiring process - and now your new hire is starting. Don't be caught unprepared for your new team member's first day! Managing employee satisfaction from day one is crucial to increasing retention.
Justworks Permissions Are Here
Justworks
AUGUST 31, 2015
On top of the hurdles from HR and compliance , there’s a lot to do and a lot that can go wrong. Starting and growing your business is pretty tough. We started Justworks to make it all just a little bit easier. We wanted to make hiring and employing people as simple as possible, so that you could focus on what matters: your business and your people. Today, we’re excited to announce a feature that will make your life a little easier: company-level permissions. This new feature will allow you to give individual team members access to different functionalities within Justworks.
How Does Unemployment Insurance Work? And Why Does My Company Need It?
Justworks
FEBRUARY 1, 2016
ComplianceLooking for a comprehensive overview? Download a free guide on unemployment insurance to make sure you're staying compliant. If you run a company with employees, you are legally required to have unemployment insurance. We're here to walk you through a crash course about what it is, why you need it, and how it's billed.
[Infographic] Use Our New Hire Checklist To Keep Compliant
Justworks
FEBRUARY 17, 2016
Compliance Business Tips ManagementSo you've made a new hire. Congratulations! There are all kinds of fun ideas to onboard your employees , and while expanding your team is exciting, staying compliant while doing so can be anxiety provoking.
Work Fearlessly This Halloween
Justworks
OCTOBER 30, 2015
Compliance concussion. For entrepreneurs, every day can be the scariest day of the year. And buying a Halloween costume is probably the last thing on anyone's mind when your to-do list is piling up. So we built six Halloween costumes to free you up to work fearlessly: Carpal tunnel claws. Ghosts of future employees. The human billboard. Red tape mummy. Paperclip shackles.
ITIN, SSN, or EIN Number – What's the Difference?
Justworks
NOVEMBER 5, 2015
Compliance TaxesThe Internal Revenue Service announced in 2014 that effective immediately “Individual Taxpayer Identification Numbers (ITINs) will expire if not used on a federal income tax return for five consecutive years.” [ IRS Newswire IR-2014-76 ]. To answer that question, we have to know what an ITIN is and how it differs from a SSN or an EIN. You can download it for free here.
Breaking Down the I-9 Form
Justworks
AUGUST 24, 2015
I-9 Form compliance is one of the most common and easily avoided compliance fines. HR ComplianceOne of the most important forms that a business needs to have all new employees fill out is the Form I-9. This is a form from the Department of Homeland Security (DHS) to document verification of the new employee’s identity and his/her employment authorization. In essence, DHS wants to ensure every employee that you hire is legally allowed to work in the country. The I-9 Form breaks down into three parts. Unlike other forms, you don’t actually mail these in to DHS.
Understanding The ACA's Tax Penalties & Tax Credits
Justworks
DECEMBER 18, 2015
Benefits Compliance Healthcare TaxesWith the Affordable Care Act, size matters. small employer (SE) must file different reports than those required by an applicable large employer (ALE). Another primary difference between differently sized employers: only ALEs may be subject to certain tax penalties, and only SEs with a certain number of employees may apply for tax credits under the ACA. We've covered the ACA's impact on small businesses before. Download our in-depth guide for free. Get up to speed on the big changes in 2016 for businesses under the ACA.
Understanding the Metropolitan Commuter Transportation Mobility Tax (MCTMT)
Justworks
AUGUST 6, 2015
ComplianceIn May 2009, the governor of New York officially signed the Metropolitan Commuter Transportation Mobility Tax (MCTMT), which is a 0.34% tax that every employer and self-employed individual that has payroll over a certain threshold has to pay. However, only those businesses and self-employed individuals in the Metropolitan Commuter Transportation District (MCTD) had to pay.
Handling Wages Due To a Deceased Employee
Justworks
MAY 30, 2016
HR ComplianceUpdate: We created a checklist of wage details for deceased employees, along with how to provide workplace support. You can download it for free here. The loss of an employee due to death is a difficult time for a business. One of those issues involves how to properly handle any wages that are due the deceased employee.
The ACA's Key Requirements For Small Businesses
Justworks
DECEMBER 17, 2015
Benefits Compliance HealthcareWe've discussed five big changes taking place with the Affordable Care Act (ACA) in 2016. That article included several basic definitions that are necessary to understanding the requirements of the ACA, as well as a chart of the basic requirements of the ACA for both small employers (SE) and applicable large employers (ALE).
Part-Time vs Full-Time Employees: What Are the Qualifying Hours?
Justworks
APRIL 25, 2016
ComplianceWe’ve written a whitepaper on how to correctly classify employees , so you’re getting full time, part time, and everything in between right. If you’re researching the question about what constitutes full-time and part-time hours, you’ve likely run into different definitions in different places. And with conflicting government definitions floating around, it makes it hard to know what’s correct and what’s not. So, what really makes for a full-time and part-time employee in the United States?
What End-Of-Year Forms Do Small Businesses Need To File?
Justworks
DECEMBER 23, 2015
Compliance TaxesWith the year over, it is important to be prepared for what forms you need to gather, send to your employees, and what forms to file for 2015. Fortunately, the bulk of them have to do with taxes; however, there are a couple that are meant to assess whether you need to pay any fines to the IRS.
A Year In Review: Justblog's 10 Most Popular 2015 Posts
Justworks
DECEMBER 28, 2015
From compliance to owner’s draws. 2015 has been a big year for Justworks ( see CEO Isaac Oates’ recap here ). We’ve grown our revenue sevenfold and our customer base by nearly the same. The Justworks team has grown from about 20 to 75+. And Justblog got up and running. Our blog aims to help you - a CEO, founder, or leader within a startup - build your business and inspire your team. We’ve covered everything from 1099 and W-2 forms to employee morale. To celebrate the end of 2015, we’ve rounded up the Justblog articles that resonated most with you. Tweet your ideas to @JustworksHR.
The 3 Requirements for Making Expense Reimbursements
Justworks
FEBRUARY 26, 2016
Compliance Business Tips Management TaxesLearning more about business expenses? We have a free resources library to help you out with that.
6 Small Business Tax Deductions To Remember
Justworks
AUGUST 28, 2015
Compliance TaxesAs each year comes to a close, small business scramble to make sure that they have all of their paperwork in place to maximize their tax write offs. But even if the small business has all of their paperwork squared away, many times, they don’t realize that there are certain small business tax write offs that can help to minimize what they owe.
ACA Insurance: Your Small Business Guide
Justworks
MARCH 23, 2016
Whether it’s compliance mistakes, administrative issues, or the sheer cost, there are myriad factors to consider. Download your free guide on the Affordable Care Act to learn how it impacts your business. When it comes to providing healthcare to your team as a small business, Affordable Care Act requirements are real. According to the International Foundation of Employee Benefit Plans, the largest ACA costs to date are expected to arrive in 2016. And according to the employers surveyed, 57% expect administration issues to be the biggest challenge they face. Benefits Business Tips
What Our Team Learned From a "Surprise and Delight" Hack Week
Justworks
MARCH 18, 2016
Our customers are the reason we’re here — to help their businesses run health care, payroll, and compliance smoothly. This is a guest post by Camilla Velasquez , Justworks' VP of Product. When you’re part of a growing company, it’s easy to get caught up in the day to day tasks and projects that need to get done. Although that’s important for success and growth, it’s just as important to take a step back and look at the bigger picture. That’s why we decided to do a customer-focused, “Surprise and Delight” hack week this March. So, what did that mean for the Justworks’ team and customers?
Fair Labor Standards Act (FLSA): Everything You Need to Know
Justworks
APRIL 18, 2016
ComplianceWhat is the FLSA? Introduced in 1938, the Fair Labor Standards Act, or FLSA, is a federal law that governs working wages, hours, and recordkeeping for both full-time and part-time workers. The FLSA covers overtime pay, minimum wage, child labor standards, and record keeping. Who Does the FLSA Apply To? Employers with two or more employees are required to follow federal FLSA standards. What Are Exempt vs Non-Exempt Employees? In order to comply with FLSA laws, you must have a full understanding of exempt and non-exempt employees.
Know the Basics: Form 1094-C
Justworks
DECEMBER 14, 2015
Compliance HealthcareWith the Affordable Care Act comes the necessary paperwork that the IRS has to collect. Doing so ensures that employers are providing a sufficient option of healthcare for its employees. We’ve covered the Form 1095-C , which is meant to lay out the offered insurance to each individual employee. We've written a whitepaper about the impact of the ACA on small businesses.
Your Employee Definition For Full-Time & Part-Time Workers
Justworks
SEPTEMBER 7, 2015
HR ComplianceSimply put, an employee is someone who works for your business. However, the true definition of employee can go deeper than that. Correctly classifying your employees help your business run more smoothly, and can save you from serious financial consequences.
What You Need to Know About the New Federal Overtime Ruling
Justworks
MAY 26, 2016
Compliance PayrollLast week, the U.S. Department of Labor officially defined the new income threshold for exempt and non-exempt employees. Employers take note: these changes will affect wages or hours worked for approximately 13 million Americans, and perhaps some of your own employees.
Puzzled by Compliance
Workforce Software
MAY 31, 2016
Infographic Absence Management ComplianceDon’t let your organization get lost in the maze. WorkForce Software® can help you comply with the full range of national and local wage and hour laws and absence regulations impacting your workforce—as well as applicable industry regulations, union rules, and your organization’s internal policies.
Compliance Regulations: Update 2016
Workforce Software
MARCH 3, 2016
One of the biggest challenges for human resources professionals is keeping up with compliance regulations. From entirely new legislation to revised regulations, here’s a snapshot of some of the compliance changes that have taken effect in the U.S. Blog Compliance FMLA Labor LawIs your organization ready to comply with new regulations?
ACA compliance: 4 hidden penalty triggers to avoid
HR Morning
OCTOBER 19, 2016
Here’s a compelling reason to review your ACA compliance efforts ASAP. . employer for ACA compliance. While some ACA regs have specific non-compliance penalties, most violations carry fines of $100 per participant per day, up to a $500,000 max. How non-compliance can happen : Clinical trials are broken down into Stages 1, 2, 3 and 4. 5-part compliance strategy.
Tracking the Elusive Compliance Beast
ej4 HR
OCTOBER 11, 2016
Companies have to stay in strict compliance with these mandates, or else face penalties. This creates a need for delivering compliance training quickly and efficiently, and then proving that the training was completed according to the pertinent laws and regulations. Indeed, a 2015 Benchmark Report on Ethics and Compliance, conducted by NAVEX Global , found that 53% of compliance training decision-makers listed having “limited hours” available for training as one of their top concerns. Compliance is not just another checkbox to be filled in. Compliance
Digitalize Compliance Processes to Reduce Risk
Workforce Software
JUNE 11, 2016
Organizations across the world are looking for more effective ways to demonstrate compliance with the complex matrix of labor laws, while also keeping costs down and reducing risks. White Paper Absence Management Compliance
Worried about compliance? 5 tips for getting payroll right every time
Sage HRMS
OCTOBER 19, 2016
Similarly, according to research by Fundera, a third of businesses are penalized for payroll compliance mistakes. Today, new laws are impacting compliance too. Do you know who knows a lot about compliance? They have a deep knowledge of accounting and compliance laws and can help you to make sure that you’re getting it right. Don’t stress? Roll on enrolment.
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